·         Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.

·         Maintain contact lists.

·         Attending meetings and keep minutes.

·         Compile, transcribe, and distribute minutes of meetings.

·         Receiving and screening phone calls and redirecting them when appropriate.

·         Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

·         Make travel arrangements for executives.

·         Handle confidential documents ensuring they remain secure.

·         Maintain electronic and paper records ensuring information is organized and easily accessible

·         Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

·         Open, sort, and distribute incoming correspondence, including faxes and email.

·         Delegating the information to the required department in the organization in a timely frame

·         File and retrieve corporate documents, records, and reports.

·         Greet visitors and determine whether they should be given access to specific individuals.

·         Provide general support to visitors.

·         Prepare responses to correspondence containing routine inquiries.

·         Supervise and train other clerical staff.

·         Coordinate project-based work.

·         Maintain CEO/ COO/CFO calendar.

·         Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

Performs all related duties as assigned.