ROLE IN THE ORGANIZATION
Based in PESHAWAR/THARPARKAR under the supervision of Admin & Finance officer-PESHAWAR/THARPARKAR he is overall responsible for all financial management and administration related tasks. He/she is an expert in NGO Administration and Financial management of operational program.
He/she is:
- Part of the finance team, as a key player;
- The Finance Assistant by assisting Admin and Finance Officer-PESHAWAR/THARPARKAR is overall responsible for preparing financial statements, maintaining cash controls, financial reports, follow ups and administration
- Performing all actions and producing all documents, feedbacks and links that will allow the SIF to achieve its objectives and provide self-audit and monitoring capacity.
MISSIONS AND ACTIVITIES
Objective 1: Accounting and invoices & Allowance Payment:
Activities:
· Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up)
· Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices).
· Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation, etc)
· Ensure the respect of the procedures before any payment (validation form, etc)
· Review all the payments documents for proper coding and supporting documents.
· Prepare sending of accountancy archives to country office (edit packing list, follow up listing of archives)
· Supervises the archiving of the accounting documents in the field and its transmission to the CO.
Objective 2: Managing the Cash flow:
Activities:
· Management of the Cashbox (Check the invoices, process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
· Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
· Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.)
· Ensure advance request/BCI is prior validated/approved by budget holder before doing any cash payment.
Objective 3: Tax Management
Activities:
· Ensure that withholding Income & Sales Tax deductions are as per Govt of Pakistan rules and deposited to Government
· Deduct Withholding Taxes and submit to Government as per Government Rules.
· Ensure that monthly withholding Taxes returns submitted to Govt. on time.
Objective 4: Internal and External Audits
Activities:
· Assist Admin & Finance Officer-PESHAWAR/THARPARKAR in Preparation of the financial reporting and audit documentation.
· Ensure Internal control audits, and initiate and implement actions necessary to correct weaknesses.
Objective 5: Report
Activities:
· Assist in closing of accounts and preparation of monthly expense report.
· Assist to Prepare Monthly BFUs related to the base.
· Provide support to prepare annual and quarterly work plans and reports
· Assist Admin & Finance Officer in donor reporting
· Assist Country HR in compilation of HR report.
· Keep updated both the line managers “administrative & Technical” about ongoing activities and future plan of work.
· Submission of weekly and monthly plan to line managers
This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions assigned by HOM or Supervisor.
KNOWLEDGE/SKILLS/BEHAVIOR
· Master’s or Bachelor’s degree in Accounting, or Finance. Partially CA, ICMA or ACCA qualified.
· Advanced Diploma in Accounting from College/Institutions preferred.
· Minimum of Five years of experience in a finance role.
· Good computer skills; word, excel, PowerPoint and database ;
· Very good communication skills and team player, as well as ability to work individually ;
· Fluency in English language is required
· Demonstrated organizational ability is strongly desire;
· Ability to liaise with national authorities, NGO’s and other agencies
· Able to work independently, make decisions and exhibit flexibility.
· Flexibility and adaptability is required ;
